Onboard routines
We schedule the admin work you already do by hand.
CoordOS manages your admin work.
The AI backoffice for the construction industry.
Approve the run
Each run checks in with details before anything moves.
Execute or chat
Say yes to push updates, or ask questions like you would an employee.
How it works
Routine admin becomes scheduled work with approvals.
Onboard routines
We map the manual work you already do: bills, payroll, logs, files, RFIs, schedules, and recurring reports.
Run and check in
Agents run on schedule, gather the details, flag exceptions, and show exactly what they plan to change.
Approve and execute
You approve the prepared work, then CoordOS pushes the update to QBO, project tools, files, or logs.
Chat for everything else
Ask questions in plain English and get answers from the back-office record like you would from a real employee.
Current agent setup
Two back-office agent lines.
One handles accounting work. One handles project admin. Both can run scheduled routines and answer questions when you need something now.
Bills, payroll, and job-cost answers.
- Scan supplier bills and prepare QBO entries.
- Find payroll/time issues before they hit accounting.
- Answer AR/AP, vendor spend, cash, and job-cost questions.
Daily logs, files, schedules, and field updates.
- Create daily logs from notes and site photos.
- Put files, photos, RFIs, and schedule updates in the right place.
- Surface blockers, missing info, and what changed today.
What you can ask
Routine work and one-off questions.
01 Every Friday, prep supplier bills for QBO and ask me to approve.
02 Check payroll hours each morning and flag anything strange.
03 After closeout, turn site photos and notes into daily logs.
04 What changed today, what is blocked, and what needs approval?
Set up a meeting
Book time or send the messy version.
Pick a 30-minute Google Meet, or freehand the admin work you want CoordOS to take off your plate.
Calendar
CoordOS intro call
Sunday through Thursday, 9 AM to 2 PM Eastern. No Friday or Saturday slots.
Book on Google Calendar